Event Planning: Graduation Celebration

In my first few months on the job as Assistant Director of Programming and Engagement, I was tasked to coordinate a graduation celebration for the University of New Hampshire.

Needless to say, there was A LOT to coordinate for the event.

Event planning:
The event planning involved coordinating with key stakeholders. Items were planned and purchased within the allocated budget. A streamlined registration and line-up system improved transitions between graduates and award categories. Clear pre-arrival guidance was provided. Program book was created. Awards, medallions, and certificates were prepared. Stage party meetings. Catering … Decorations. Support staff roles were clearly assigned, enhancing event efficiency.

Isn’t that stage so snazzy! I chose the decorative ribbons and it gave the stage such a beautiful look. I am the person on the far left with the interesting side look.

Event execution: transporting materials, delegating tasks to support staff for room arrangement. Coordination with UNH Catering. Room setup. As the ceremony host, responsibilities included announcing participants, introducing speakers, and guiding graduates for a seamless award process. Post-event, clean-up was efficiently managed by delegating tasks and returning materials.

Here’s another shot of the stage, with the photo booth on the side.

Finally, event wrap up involved reviewing the previous planning and execution phases to continue success and to avoid pitfalls for future graduations.

Here’s the photo booth. It actually looked really good with the huge balloon display on the top and the rainbow streamers. Unfortunately, a few helium balloons went rogue when we were setting them up. Tsk tsk.

Source: https://www.flickr.com/photos/unh/albums/72177720316825914/with/53710180275

#nada alasmi event planning